How to Restore Previous Versions of a File in OneDrive

How to Restore Previous Versions of a File in OneDrive

If you need to recover an older version of a file stored in OneDrive, follow these steps:

Using OneDrive in a Web Browser

  1. Sign in to microsoft365.com, and in the App Launcher in the top left corner, and select OneDrive.

  2. Locate the file you want to restore.

  3. Right-click the file and select Version history.

    • Alternatively, click the file to open it, then select Version history from the menu.

  4. Browse the available versions in the right panel.

    • You can preview a version by clicking on it.

  5. Restore a previous version:

    • Click Restore to replace the current file with the selected version.

    • Or, click Download to save a copy without changing the original.

Using OneDrive Desktop App (Windows/Mac)

  1. Open File Explorer (Windows) or Finder (Mac).

  2. Navigate to your OneDrive folder and find the file.

  3. Right-click the file and select Restore previous version.

  4. Choose the version you want and click Restore.

Important Notes

  • Version history is available for most file types (e.g., Word, Excel, PowerPoint, PDFs).

  • OneDrive keeps file versions for 30 days by default (or longer if you have backup enabled).

  • Restoring a previous version replaces the current file, so consider downloading a copy if you need both.

For more details, visit Microsoft’s official support page.

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